Date posted: 28/03/2024

Location: Auckland

Work type: Full-time, permanent

Role type: Assistant - Trade Marks

A varied and interesting, hands-on support role, supporting our busy trade marks practice in Auckland.  Be part of a close-knit team, with exposure to some pretty cool subject matter created by brilliant and creative minds in different industries.


The Role

  • Prioritising and establishing reminders for fee earning team members.

  • Creating standard letters and documents for distribution.

  • Filing trademark applications in New Zealand and overseas and managing the associated deadlines and commitments.

  • Conducting trade mark searches.

  • Checking Notices of Acceptance.

  • Preparing letters for reporting to clients and drafting responses to IPONZ and IP Australia.

  • Client liaison – taking instructions, arranging meetings and client visits.

  • Updating information relating to clients and applications into in-house systems.

  • Preparing client invoices, including entering time and standard charges.

  • Reviewing file charges and maintaining up-to-date billing processes.

  • Other administrative requirements as required.


In order to be successful in this role you will have:

  • Demonstrated administrative experience within a high-volume environment.

  • Proficiency in desktop applications such as Outlook, Word and Excel.

  • Fast and accurate keyboard skills.

  • Ability to learn and navigate new systems.

  • Exceptional organisational skills, including an ability to multi-task, prioritise, and meet competing deadlines.

  • High level of accuracy and attention to detail.

  • The ability to think on your feet and anticipate next steps.

  • Excellent verbal and written communication skills.

  • The ability to take initiative and accountability.

  • The ability to maintain confidentiality.


What’s in it for you?

Be part of a dynamic and inclusive team, where you will gain fantastic experience and career development.

We are not your typical law firm – we dress for our day, have a flat structure and collegial vibe where bringing your whole self to work is at the heart of who we are. We offer competitive remuneration along with benefits as follows:

  • Great salary package

  • Medical insurance

  • Paid parental leave of up to 18 weeks plus three weeks' partner leave

  • Leave purchase scheme (up to two weeks)

  • Structured wellness program, including a paid Wellness Benefit

  • Hybrid working as standard

  • Structured professional development programs

  • Social club

  • Fresh fruit delivered daily and weekly morning teas

  • Collaborative and inclusive culture


Who are we?

AJ Park is the IP firm of choice in New Zealand. We support our clients with intelligent action and are well respected both within the IP profession and by the clients we work with.

We offer a rewarding career, community and team spirit, and opportunities to develop technically and personally.

Find out more about us here, or to apply, please send your CV and covering letter to


Please note that this opportunity is only open to residents of New Zealand.

Apply now