International Filing Assistant

A hands-on process driven role assisting our industry leading intellectual property practice in central Wellington, providing outstanding service to our external overseas clients.

The role

• Enter new patent and design application information from AJ Park’s overseas clients into AJ Park software systems.
• Checking system information is correct and amend if necessary.
• Checking any client special instructions and client conflicts.
• Preparing and sending emails to overseas clients.
• Preparing new patent and design applications for filing at the New Zealand and Australian patent offices.
• Obtaining patent office filing records and enter details into AJ Park software systems.
• Save all emails and documents received from clients into AJ Park’s document management system (WorkSite).
• Provide ad-hoc support to office & facilities manager during periods of leave.
• Prepare letters reporting filing, including preparing invoices from AJ Park software systems.
• Ensure all work is delivered to the highest quality.
• Work with fellow IFD Assistants to ensure all applications are filed and that all necessary work is completed each day.
• Assist in filing overseas patent applications in all non-local countries.
• Complete other administrative tasks as required and take on additional tasks during team absences.

In order to be successful in this role you will have:

• Prior administrative experience is valuable but not required.
• Proficiency in desktop applications such as Outlook, Word and Excel.
• High level of accuracy and exceptional attention to detail.
• Fast and accurate keyboard skills.
• Ability to learn and navigate new systems.
• Exceptional organisational skills including an ability to multi-task, prioritise and meet competing deadlines.
• The ability to think on your feet and anticipate next steps.
• Ability to work unsupervised.
• Excellent verbal and written communication skills.
• The ability to take initiative and accountability.
• The ability to maintain confidentiality.

What's in it for you

We offer rewarding careers to talented individuals, competitive salaries, and a holistic range of benefits to support your life balance, whatever your circumstance. These include:

• Annual paid Wellbeing Benefit
• An array of additional wellness benefits such as free confidential counselling services, access to our Wellbeing portal with an extensive range of advice and resources, free flu vaccinations and subsidised sporting events
• Flexible leave options, including the ability to purchase additional annual leave
• Gender-neutral support for all stages of the parental journey - check us out on the GoCrayon Parental Leave Register
• Paid time off for volunteering and involvement in citizenship activities
• Hybrid working across a mix of office, client and remote, and the option of flexible working. This recognises that our people have individual circumstances and preferences when it comes to where, when and how they work
• The ability to work from overseas and extend time connecting with friends and family outside of New Zealand
• Professional development offerings across all career levels
• An invitation to join your local office social club and enjoy events aimed at bringing people together
• Beautifully renovated offices in a central city location, close to transport hubs

We believe that diversity of background and experience strengthens relationships and delivers meaningful benefits to our people, clients and communities. Our goal is to be recognised as an employer of choice for all, irrespective of gender, ethnicity, generation, flexible work status, family circumstances, sexual orientation or disability. If you have access needs and require support or adjustments to participate equitably in the recruitment process, please contact Emma Wood ((04) 474 0886 or emma.wood@ajpark.com).

Who are we?

We are not your typical law firm. We dress for our day, have a flat structure and a collegial environment where bringing your whole self to work is at the heart of who we are.

AJ Park is the IP Firm of choice in New Zealand. We support our clients with intelligent action and are well respected both within the patent profession and the clients we work with.

Recruitment Agencies: The recruitment for this role is being managed directly by the AJ Park Careers Team. We will contact our preferred agency partners if we require agency assistance. Thank you for your understanding.