Date posted: 3/08/2022

Location: Wellington

Work type: Fixed term, full time

Role type: Assistant

A great opportunity to work across teams with a 3-month period working as a Legal Secretary assisting our busy Litigation and Commercial team.  From there moving into our Patents (ChemBio) team for 13 months in a varied and interesting, hands-on secretarial role assisting our industry leading biotechnology, life sciences and pharmaceutical patent team in our busy Wellington office.


Litigation and Commercial:

  • Preparing and filing documents at the High Court, IPONZ and IP Australia
  • Typing documents and correspondence
  • Managing and prioritising all filing deadlines and commitments
  • Completing forms for updating information relating to clients into AJP computer systems and checking these details are correct
  • Preparing of client invoices, including entering time and standard charges for relevant attorneys
  • Reviewing file charges and maintaining up to date billing processes
  • Preparing standard letters for reporting to clients and drafting responses to IPONZ and IP Australia
  • Any other duties as reasonably required 

Patents (Chembio):

  • Team diary and inbox management, prioritising and establishing reminders
  • Creating standard letters and documents for distribution 
  • Creating and filing patent and design applications in New Zealand and overseas and managing the associated deadlines and commitments
  • Preparing letters for reporting to clients and drafting responses to IPONZ and IP Australia
  • Client liaison – taking instructions, arranging meetings and client visits
  • Updating information relating to clients and patent filings into in-house systems
  • Preparing client invoices, including entering time and standard charges
  • Reviewing file charges and maintaining up to date billing processes
  • Other administrative requirements as required

In order to be successful in this role you will have:

  • Demonstrated administrative experience within a high-volume environment
  • Proficiency in desktop applications such as Outlook, Word and Excel
  • Fast and accurate keyboard skills
  • Ability to learn and navigate new systems
  • Exceptional organisational skills including an ability to multi-task, prioritise and meet competing deadlines
  • High level of accuracy and attention to detail
  • The ability to think on your feet and anticipate next steps
  • Excellent verbal and written communication skills
  • The ability to take initiative and accountability
  • The ability to maintain confidentiality
  • Knowledge or exposure to patents would be advantageous although not essential.

What’s in it for you?

  • Great salary package
  • Wellness benefit
  • Medical insurance
  • Flexi work initiatives
  • Social club
  • Fresh fruit delivered daily and weekly morning tea
  • Collaborative and inclusive culture 
  • Central city location

You will have the opportunity to work across different levels in the organisation and make an impact with the work you will be doing.  You will have exposure to some pretty cool subject matter created by some brilliant and creative minds in different industries. 

If you’re looking for an interesting opportunity that offers growth and development and has a great culture, then this is the role for you.

Who are we?

AJ Park is the IP Firm of choice in New Zealand.  We support our clients with intelligent action and are well respected both within the patent profession and the clients we work with. We offer a rewarding career, community and team spirit and opportunities to develop technically and personally.

If you would like to work in a supportive and friendly environment, take this opportunity to join our award-winning firm.

Apply now