Date posted: 25/07/2023

Location: Auckland

Work type: Full time, permanent

Role type: Administrative

We are seeking an enthusiastic and motivated person to join our Patent team assisting our executive staff.  

The work is varied, interesting and challenging. You will get to expand your knowledge in IP, learn what’s happening in the world of technology and innovation, and gain valuable skills.

Key responsibilities

  • Typing documents and correspondence
  • Diarising, acknowledging, preparing and filing patent applications in New Zealand and
  • overseas
  • Checking Notices of Acceptance
  • Managing and prioritising all filing deadlines and commitments
  • Using the AJ Park in-house software programs
  • Preparing standard letters for reporting to clients and drafting responses to IPONZ and IP
  • Australia
  • Ordering and/or downloading documents from, and liaising with IPONZ or IP Australia
  • Maintaining an up to date contacts list in Outlook (the AJP email package)
  • Taking telephone messages and acting on instructions
  • Completing forms for updating information relating to clients and patent filings into AJP
  • computer systems and checking these details are correct
  • Preparing client invoices, including entering time and standard charges
  • Reviewing file charges and maintaining up to date billing processes
  • Identify opportunities for continuous improvement
  • Maintaining reminder system for upcoming deadlines
  • Arranging meetings and client visits
  • Coordinating of other administrative requirements as requested
  • Complying with AJ Park Health and Safety practices and procedures
  • Any other duties as reasonably required.

What’s in it for you?

Being part of a dynamic and inclusive team where you will gain fantastic experience and career development. We are not your typical law firm – we dress for our day, have a flat structure and collegial vibe where bringing your whole self to work is at the heart of who we are. We offer competitive remuneration along with benefits as follows:

  • Medical insurance
  • Paid parental leave of up to 18 weeks plus 3 weeks partner leave
  • Leave purchase scheme (up to 2 weeks)
  • Structured wellness programme, including a paid Wellness Benefit
  • Flexible working, with hybrid working as standard
  • Structured professional development programmes
  • Social club
  • Fresh fruit delivered daily and weekly morning tea
  • Collaborative and inclusive culture.

Who are we?

AJ Park is the IP Firm of choice in New Zealand and is part of the IPH Group of companies. We support our clients with intelligent action and are well respected both within the patent and trade mark profession and the clients we work with.

We offer a rewarding career, an inclusive community and team spirit and opportunities to develop technically and personally.

If you would like to work in a supportive and friendly environment, take this opportunity to join our award-winning firm.

Apply now