Date posted: 25/05/2023

Location: Wellington

Work type: Full time, permanent

Role type: Administrative

A varied and interesting, hands-on support role, supporting our busy trade mark practice.  Be part of a close knit and supportive team, with exposure to some pretty cool subject matter created by some brilliant and creative minds in different industries. 

The Role

  • Team diary and inbox management, prioritising and establishing reminders
  • Creating standard letters and documents for distribution
  • Filing trademark applications in New Zealand and overseas and managing the associated deadlines and commitments
  • Conducting trademark searches
  • Checking Notices of Acceptance
  • Preparing letters for reporting to clients and drafting responses to IPONZ and IP Australia
  • Client liaison – taking instructions, arranging meetings and client visits
  • Updating information relating to clients and applications into in-house systems
  • Preparing client invoices, including entering time and standard charges
  • Reviewing file charges and maintaining up to date billing processes
  • Other administrative requirements as required

In order to be successful in this role you will have:

  • Demonstrated administrative experience within a high-volume environment
  • Proficiency in desktop applications such as Outlook, Word and Excel
  • Fast and accurate keyboard skills
  • A minimum of 2-3 years administration / secretarial experience
  • Ability to learn and navigate new systems
  • Exceptional organisational skills including an ability to multi-task, prioritise and meet competing deadlines
  • High level of accuracy and attention to detail
  • The ability to think on your feet and anticipate next steps
  • Excellent verbal and written communication skills
  • The ability to take initiative and accountability
  • The ability to maintain confidentiality

What’s in it for you?

Being part of a dynamic and inclusive team where you will gain fantastic experience and career development. We are not your typical law firm – we dress for our day, have a flat structure and collegial vibe where bringing your whole self to work is at the heart of who we are. We offer competitive remuneration along with benefits as follows:

  • Great salary package
  • Medical insurance 
  • Paid parental leave of up to 18 weeks plus 3 weeks partner leave
  • Leave purchase scheme (up to 2 weeks)
  • 1 day paid birthday leave
  • Structured wellness programme, including a paid Wellness Benefit
  • Hybrid working as standard
  • Structured professional development programmes
  • Social club
  • Fresh fruit delivered daily and weekly morning tea
  • Collaborative and inclusive culture 

Who are we?

AJ Park is the IP Firm of choice in New Zealand and is part of the IPH Group of companies. We support our clients with intelligent action and are well respected both within the patent and trade mark profession and the clients we work with.

We offer a rewarding career, an inclusive community and team spirit and opportunities to develop technically and personally.

If you would like to work in a supportive and friendly environment, take this opportunity to join our award-winning firm.

Apply now