Litigation Assistant

We are seeking a motivated and experienced individual to join the litigation practice at AJ Park in Auckland. This is a contract role, covering a 12-month period of parental leave.

This is a varied and interesting, hands-on role, supporting our busy litigation practice. Be part of a close-knit and collaborative team, with exposure to some pretty cool subject matter created by some brilliant and creative minds in different industries.

The Role

Key responsibilities

• Typing documents and correspondence.

• Diarising, acknowledging, preparing and filing documents at the High Court, IPONZ, and IP Australia.

• Preparing and filing Custom Notices.

• Preparing correspondence in relation to counterfeit goods.

• Attending to trust account matters.

• Managing and prioritising all filing deadlines and commitments.

• Using the AJ Park in-house software programs. Full training is given on all AJP systems.

• Preparing standard letters for reporting to clients and drafting responses to IPONZ and IP Australia.

• Ordering and/or downloading documents from, and liaising with IPONZ or IP Australia.

• Maintaining an up-to-date contacts list in Outlook (the AJP email package).

• Taking telephone messages and acting on instructions.

• Completing forms for updating information relating to clients in AJP computer systems and checking these details are correct.

• Preparing client invoices, including entering time and standard charges for relevant attorneys.

• Reviewing file charges and maintaining up-to-date billing processes.

• Identifing opportunities for continuous improvement.

• Arranging meetings and clients visits.

• Maintaining reminder system for upcoming deadlines.

In order to be successful in this role you will have:

• Demonstrated administrative experience within a high-volume environment.

• Proficiency in desktop applications such as Outlook, Word and Excel.

• Fast and accurate keyboard skills.

• Ability to learn and navigate new systems.

• Exceptional organisational skills, including an ability to multi-task, prioritise and meet competing deadlines.

• High level of accuracy and attention to detail.

• The ability to think on your feet and anticipate next steps.

• Excellent verbal and written communication skills.

• The ability to take initiative and accountability.

• The ability to maintain confidentiality.

What’s in it for you?

Being part of a dynamic and inclusive team where you will gain fantastic experience in a supportive environment. We are not your typical law firm – we dress for our day, have a flat structure and collegial vibe where bringing your whole self to work is at the heart of who we are. We offer competitive remuneration along with benefits as follows:

• Medical insurance

• Leave purchase scheme (up to two weeks)

• Structured wellness program, including a paid Wellness Benefit

• Flexible working, with hybrid working as standard

• Social club

• Fresh fruit delivered daily and weekly morning tea

• Collaborative and inclusive culture

Who are we?

AJ Park is the IP Firm of choice in New Zealand.  We support our clients with intelligent action and are well respected both within the patent and trade mark profession and by the clients we work with.

We offer a rewarding career, an inclusive community and team spirit, and genuine opportunities to develop technically and personally.

Find out more about us here, or to apply, please send your CV and covering letter to careers@ajpark.com.

Please note that this opportunity is only open to residents of New Zealand.